It is not easy to select the right accounting software as it involves a lot of things that need to be considered. The accounting software selection specification documents are usually technically right. However, there are many personal aspects of this selection that are often missed. This blog post looks at those personal aspects of accounting software selection that takes care of the issues you would have never thought of otherwise.
Identify Prime Objective
When companies want to grow, they need to rely on tools which would make their lives easier and more efficient for managing day to day tasks. There are many aspects of selecting an accounting software. You cannot have an accounting software selected if it fails to deliver the kind of effective control that the organization wants to have on its operations. In order for accounting software to be effective it must be efficient, which means providing the required information that is key to organizational decision making on timely basis.
How To Define Personal Needs?
An important aspect of selecting an accounting software which has often been negated is taking care of personal needs. When we talk about selection of accounting software, we must take into consideration the fact that each individual using the software have their own unique process of making decisions. Therefore the accounting software must not only take care of the organizational decision making but also that of the individuals in an integrated way to ensure that it gets full support from all management cadres and functions.
The individual’s assessments of the accounting software must be related to that of other organizational requirements. It is very important for companies to understand the way they are organizing and using flow of information. The individuals must express the way their specific needs would define the way organizational needs have been met. This also means their ability to get the required information from other departments on a timely basis. Therefore, business process control procedures must also be carefully evaluated when you are thinking about selection of new accounting software.
The User Interaction Aspects
There is one very important aspect that determines the success of accounting software in organization, human element. Some people really like what they see in a newly introduced accounting software while others see it as cumbersome, useless or find other faults with it. It is very important to understand that you cannot impose new accounting software on your staff if they do not like using it. You can only gain success with new accounting software if you take care of their comfort and convenience. If you find a growing number of people resisting to change the existing accounting software, then instead of firing all these people, you must seriously consider reverting to your original accounting software, until you find a suitable replacement.
Training is one of the major reasons why a lot of accounting software implementations miserably fail. Top tier management often thinks that too much training is a waste of company resources. There is no doubt about the fact that training your staff on new accounting software costs a lot of money. However, what you must also consider is that this initial expenditure or heavy cash outflow will save you from a lot of headaches later on. You must consider the fact any errors, frequent problems or issues later on will cost your company even more. It is therefore important not to compromise on training. Also consider getting all users trained even if they have low level of interaction with the software. If you cannot afford to get too many employees trained at once, get several key people trained who can train others whenever there is a need. This way you would be able to save a lot of training cost.
Organizations need to think about accounting software as system with which humans need to interact. There are times when you introduce a new accounting software without adequate training and it miserably fails despite of its advanced reporting features and other functions. It is very important to understand that your staff would make an accounting software a success or failure. Therefore, you must ensure to properly train them in order to get the maximum benefits of the new accounting software that you have introduced in your organization.