To run a successful business, you need to be efficient and well organised. Inefficient operations can quickly affect your bottom-line.
How can a company improve efficiency?
There are simple ways of improving efficiency in a number of business areas, including:
- Customer service
- Distribution and delivery
- Wastage costs
Your customers are the most important resource in your business. By listening to what people say about your company and products you can greatly improve the service you provide.
This is a classic case of business inefficiency, but there’s a way to fix it: ERP efficiency.
They Share A Central Database
In an organization there are several types of data, consumer data, employee data, production data, inventory data, financial data. All companies use databases to create, store and manage data. Advanced ERP systems such as SAP B1 can work any database, any platform and with any operating system. Some databases are inter-related- for eg. employee data is shared by HR, Finance and administration but in ERP systems each division doesn’t maintain a list of employees but fetches it from the HR Department. Therefore, duplication of data is avoided. Likewise, the consumer database is shared by finance, sales and distribution, marketing and public relations. But there is no duplicaton of data as all departments fetch the data from the central server or database. Central database enables economizing on database maintenance costs.
Implement Marketing Automation
For understaffed marketing teams, marketing automation software can be a lifesaver. We recommend finding a platform that’s easy to implement and easy to use.
For automation erp products Sage 300, Sage 50 saving time on data entry reduces errors and frees up your staff for more strategic work.
Benefits Both Start-Ups And Traditional Businesses
Many large companies that were running legacy systems and databases unable to communicate with each other slowly started moving to ERP platform in the 1990’s and 2000, the process still continues.
For start-ups, they have the advantage of starting with smaller ERP implementations that can be scaled up as the organization grows. Start-ups can use SAP Business One For SME for the greatest efficiency
Every single team should communicate clearly and in the same manner. Using a collaboration software with well-defined communications, file-sharing, naming and version-saving conventions is key.
Explore Digital Integration
Properly integrating digital solutions can improve efficiency in numerous ways. As Jetsmarter demonstrates, technology can automate time-consuming tasks, allowing employees to focus on things that require human attention. Faster, easier communication is a consistent result of digital integration. Reports are generated and shared more quickly, problems come to light sooner, and employees can collaborate more easily with one another and your customers, too. Thorough digital integration is truly a must-have to boost efficiency.
Build Communities And Resources
One of the best things you can do for your business is to create communities. “You can’t put a price on it,” Petrossov says. “The people you meet are a reflection of how successful you will be. …Opportunities open up naturally.” In Petrossov’s case, it was a simple matter of encouraging communities that were already developing around his product.
Reporting And Analytics
Waiting on reports is a drag and it can harm your agility. ERP efficiency relies on flexible “what if” and ad hoc reporting that speeds decision making.
Answer questions faster and easier with charts, graphs, and KPI-focused dashboards that keep your finger on the pulse of the business. SAP Business One Reporting and Analytics serve the purpose
Map out a workflow to describe processes your employees should follow when selling your products. By looking at all the tasks they need to carry out, you can often spot opportunities to save time and avoid duplication of work.
User-Friendly And Involves The Entire Stakeholders
Enterprise Resource Planning is not a sophisticated system that is only for programmers, managers, decision makers or techies in an organization. The system recognizes the importance of the most junior employee and they have a role as end users. They are the people who input data- for eg. in the sales department, the sales clerk inputs customer data such as name, email id, age, address, mobile number and purchase details to create sales order and subsequently the invoice. The company also needs the help of functional consultants who understands the various business processes with an organization – such as Finance, HR, Accounting, Inventory and help in the development of modules. They define the requirements, parameters and what all types of data, type of permissions required. The coding and backend configuration is done by technical consultants of BTC who are experts in BASIS, and HANA
Takes Advantage Of The Cloud And Mobility
Many companies find implementation of ERP on site to be expensive, taking more space and integration with in the organization. Luckily, there are cloud service providers like BTC who enable full or partial storage of data, software and the platform to run it. This enables companies who have critical data that needs to be secure to be held in their own servers while getting more generic work done in the cloud platform. ERP systems like SAGE 300 are also deployable on the mobile, so that salesmen, marketing executives can update information in real time enabling quicker response from the decision makers in the corporate headquarters.
With cloud has emerged Software-as-a –Service (SaaS), Platform-as –a – service (PaaS) and several pay-per-use packages which has drastically reduced implementation time required in the traditional on-site models and drastically cut costs of ERP implementation.
ERP Improves efficiency across departments
As ERP integrates each department into a central database, finance, marketing, manufacturing and inventory control improves. Data comes from sales, finance, and various business units with different sets of numbers, ERP integrates them giving a snapshot for CEO to assess. Reporting formats and procedures can be custom made for each organization enabling collaboration and discussion between departments. Manufacturing processes can be streamlined using automation features of ERP, inventory control is better through the centralized system and the customer is taken care of in the entire life-cycle of the product – whether it is five years or seven years.
ERP is known to give positive ROI in a year
The implementation of ERP may take one to three years in a conventional scenario but with Cloud based computing the time frame has come down. According to surveys, companies which were focussed on return on investment (ROI) at the beginning of the ERP implementation could see significant results happening after a year. It could be in the form of cost reductions, quality improvements, customer satisfaction, reduced employee count, redeployment and improved market share.
Apart from proprietary ERP systems in Dubai such as SAP Business One, Sage 300, Sage 50, a few open source platforms have emerged making it cheaper and easier for solution providers to work on
A benefit of ERP software which sometimes goes unnoticed is how it ties well into regulatory compliance within a number of different industries. Powerful ERP solutions will keep track of regulations within the industry and monitor changes in compliance.
In SAP B1 UAE VAT is automatically calculated in manual journal entries (including those created through recurring postings, postings templates and journal vouchers).
Sage 300 ERP UAE support you to implement and manage any complicated VAT requirements. Sage 300 ERP Dubai, UAE is a completely VAT enabled solution for small and medium sized organisations.
Sage 50 is VAT Enabled software, generating reports with details analysis. It is Integrated with intelligence Reporting feature, sage 50 ME gives a clear view of invoices and statements.
Are You Ready for ERP Efficiency?
The decision to purchase an ERP is a big one and your company should know all the facts before choosing a specific solution, vendor, or reseller. Taking risks is an important part of exposing inefficiency. It can be daunting to move away from processes that seem to have stood the test of time. Your reward, though, is discovering which practices no longer are relevant to modern business needs. Every entrepreneur must learn to evaluate unexpected opportunities and have the courage to explore them. Doing so drives industries forward and propels individuals and companies to success.
However, ERP systems are secure ensuring confidentiality of data, preventing unauthorized use or sharing of data within the company and outside. It is capable of being integrated with the e-commerce division of the company. Even pure play e-commerce companies need to have robust ERP systems in the back end to provide good customer service and optimize production, marketing and delivery of goods.
Unless employees are properly briefed and trained on working with ERP systems, implementation processes may not be smooth.
Many ERP implemented companies are looking for people skilled in ERP software at the entry level itself but not many of them are available. The knowledge gap is being bridged with the introduction of e-learning programs by companies such as SAP which helps both students and industry people to learn and acquire ERP skills.
Running costs may be reduced by high initial costs could be a dampener in ERP implementation, according to analysts. The system is robust to face any internal threats but most systems are vulnerable to external attack compromising the data of customers.
Yet advantages overweigh disadvantages especially in a competitive, multi-location operation most companies are into. It is also suitable to take care of tax and reporting compliance of various regulators. It can handle multiple currencies, symbols and offline, online payment systems.